Next year, Wisconsin public libraries and library systems will see relatively small but significant changes in the annual report. To collect and report data about electronic content that is not e-book, e-audio, or e-video, new data elements based on database definitions will be added. These are called "electronic collections."
An electronic collection is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts, photographs, music, video, etc.) with a common user interface and software for the retrieval and use of the data. An electronic collection may be organized, curated and electronically shared by the library, or rights may be provided by a third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other libraries, or through the State Library. Do not include electronic collections that are provided by third parties and freely linked to on the web.
Electronic Collections do not have a circulation period, and may be retained by the patron. Remote access to the collection may or may not require authentication. Unit records may or may not be included in the library’s catalog; the library may or may not select individual titles. Include electronic collections that are available online or are locally hosted in the library.
Note: The data or records are usually collected with a particular intent and relate to a defined topic.
New data elements will collect the number and uses of electronic collections:
- Number of Electronic Collections
Report the number of licensed electronic collections acquired through curation, payment or formal agreement, by source of access:
- Local/Other cooperative agreements
- State (state government or state library)
- Successful Retrieval of Electronic Information
The number of full-content units or descriptive records examined, downloaded, or otherwise supplied to user, from online library resources that require user authentication but do not have a circulation period. Examining documents is defined as having the full text of a digital document or electronic resource downloaded or fully displayed. Some electronic services do not require downloading as simply viewing documents is normally sufficient for user needs.
Include use both inside and outside the library. Do not include use of the OPAC or website. [based on NISO Standard Z39.7 (2013) #7.7, p. 43]
Jamie McCanless, Public Library Development Team